Nibble + Nosh Terms & Conditions

Thank you for choosing Nibble + Nosh! We’re honored to be part of your celebration. These Terms & Conditions are designed to make expectations clear for both you and Nibble + Nosh so we can create a smooth, enjoyable experience from booking through the final bite.

By submitting an inquiry, proposal acceptance, booking information, or payment to Nibble + Nosh, you acknowledge that you have read and agree to the applicable terms below.

1. INQUIRIES & EVENT RESERVATIONS

Submitting an inquiry through the Nibble + Nosh website does not reserve or guarantee your event date.

After receiving your inquiry, Nibble + Nosh will confirm availability and provide event details and pricing based on the information provided. A date is considered officially reserved only after:

• A proposal or booking agreement has been accepted;

• The required 25% non-refundable retainer has been received; and

• Nibble + Nosh has confirmed the reservation in writing.

Until all required booking steps are completed, your requested date may remain available to other clients.

2. RETAINER & PAYMENT

A 25% non-refundable retainer is required to secure your event date.

The retainer is applied toward the total balance of your event.

The remaining balance is due according to the payment schedule provided with your proposal or booking confirmation. Nibble + Nosh reserves the right to cancel an unpaid reservation if the remaining balance is not received by the stated due date.

Payments may be made through the payment methods provided by Nibble + Nosh.

No date is considered secured until the required retainer has been received and the reservation has been confirmed.

3. PRICING & EVENT DETAILS

Pricing is based on the guest count, services, menu selections, event location, service duration, and other details provided at the time of booking.

Any changes to these details may result in an adjustment to the final price.

Nibble + Nosh reserves the right to update pricing before a reservation is confirmed. Once a reservation has been confirmed, the agreed-upon pricing will remain in effect unless the client requests changes to the scope of services.

All services will include an 8.25% sales tax under Texas Comptroller Rule 3.293, caterers must collect sales tax on the entire catered meal package.

4. GUEST COUNT CHANGES

The final guest count must be provided by the deadline stated in your proposal or booking communication.

Increasing the guest count after the final count deadline may result in additional charges and is subject to product and service availability.

A reduction in guest count does not automatically reduce the contracted minimum or guarantee a refund.

5. MENU & PRODUCT AVAILABILITY

Nibble + Nosh carefully curates each grazing experience using a combination of quality meats, cheeses, fruits, crackers, sweets, nuts, accompaniments, and seasonal ingredients.

Because product availability can change, specific menu items may occasionally need to be substituted. When necessary, Nibble + Nosh will make a reasonable effort to provide a comparable substitute in quality, flavor, and value.

The final presentation may vary slightly from photographs or promotional materials due to seasonal availability, product sizing, and natural variation in food products.

6. FOOD ALLERGIES & DIETARY RESTRICTIONS

Nibble + Nosh takes food allergies and dietary restrictions seriously. Clients must communicate all known allergies or dietary restrictions before the event and preferably at the time of booking.

Because Nibble + Nosh prepares and handles a variety of food products in a shared commissary kitchen, including common allergens, Nibble + Nosh cannot guarantee an entirely allergen-free environment.

Unless specifically agreed upon in writing, Nibble + Nosh does not guarantee that food will be free from cross-contact with allergens.

Clients and guests are responsible for determining whether a food item is appropriate for their individual dietary needs.

7. FOOD SAFETY & CONSUMPTION

Nibble + Nosh takes reasonable measures to prepare, transport, display, and serve food safely.

Once food has been placed at the event and made available for consumption, the client and/or event host is responsible for ensuring that food is consumed within appropriate timeframes and that any applicable food-safety instructions are followed.

Nibble + Nosh is not responsible for food that is improperly handled, stored, transported, or consumed after Nibble + Nosh has completed service or transferred responsibility for the food to the client or event host.

8. EVENT LOCATION & ACCESS

The client is responsible for providing Nibble + Nosh with accurate event-location information and ensuring that the venue permits the contracted services.

The client is also responsible for ensuring reasonable access to the event location, including adequate space for setup and service.

For mobile cart services, the client must provide:

• A reasonably accessible setup location;

• Sufficient space for the cart and service area;

• A safe and stable surface;

• Reasonable access from the designated unloading area to the setup location; and

• Access to the venue during the agreed-upon setup period.

Stairs, steep inclines, unusually long distances, difficult terrain, restricted access, or other conditions that materially affect setup may require additional arrangements or fees.

9. OUTDOOR EVENTS & WEATHER

For outdoor events, the client is responsible for providing a reasonably safe and suitable environment for food service.

This may include appropriate shade, shelter, protection from rain, excessive heat, wind, or other weather conditions.

In the event of unsafe weather or environmental conditions, Nibble + Nosh reserves the right to modify the setup, relocate the service area, shorten service, or decline to provide service if conditions present a reasonable safety concern.

When possible, Nibble + Nosh will work with the client to identify an appropriate alternative.

10. SETUP, SERVICE & OVERTIME

The contracted service period includes the setup, service, and/or rental time specifically stated in the client’s proposal.

Additional service time requested by the client may be available at the applicable hourly rate and is subject to availability.

If Nibble + Nosh is required to remain onsite beyond the contracted service period because of circumstances caused by the client, venue, delayed event start, guest access, or other client-controlled circumstances, additional fees may apply.

11. CANCELATIONS BY CLIENT

Because event dates are reserved exclusively for each client, the 25% retainer is non-refundable.

If a client cancels after booking, any additional payments beyond the retainer may be refundable only if Nibble + Nosh is able to rebook the date, at Nibble + Nosh’s discretion, and subject to any costs already incurred.

Cancelation requests must be submitted in writing.

12. RESCHEDULING

Requests to move an event to a different date are subject to Nibble + Nosh’s availability.

A rescheduling request does not automatically guarantee that the retainer will transfer to a new date.

If Nibble + Nosh is able to accommodate the requested change, the retainer may be transferred one time to the new date at Nibble + Nosh’s discretion.

Additional fees may apply if the new event date involves changes in guest count, service requirements, travel, pricing, or availability.

13. CANCELATION BY NIBBLE + NOSH

Nibble + Nosh reserves the right to cancel an event if circumstances arise that make fulfillment of the contracted services unsafe, unlawful, or impossible.

If Nibble + Nosh must cancel an event for reasons within its reasonable control, all payments received toward the affected event will be refunded.

Nibble + Nosh will not be responsible for additional costs, damages, losses, or expenses incurred by the client as a result of the cancelation.

14. FORCE MAJEURE

Nibble + Nosh will not be considered in breach of its obligations when performance is prevented or materially affected by circumstances beyond its reasonable control, including severe weather, natural disasters, government restrictions, venue closure, transportation disruptions, illness, accidents, emergencies, acts of God, or other unforeseen circumstances.

Nibble + Nosh will make reasonable efforts to communicate with the client and determine an appropriate solution, including rescheduling when possible.

15. CLIENT & GUEST CONDUCT

Nibble + Nosh is committed to providing a welcoming and respectful experience.

The client is responsible for the conduct of event guests and for ensuring that Nibble + Nosh staff, equipment, cart, serving items, and food are treated appropriately.

Nibble + Nosh reserves the right to discontinue service or leave an event if staff are subjected to threatening, abusive, unsafe, discriminatory, or inappropriate behavior.

No refund will be issued for services discontinued due to unsafe or inappropriate conduct.

16. DAMAGE TO EQUIPMENT

The client is responsible for damage to Nibble + Nosh property caused by the client, event guests, venue personnel, or other individuals associated with the event, excluding ordinary wear and tear.

This may include damage to the grazing cart, serving equipment, display pieces, trays, boards, décor, or other Nibble + Nosh property.

The client may be responsible for reasonable repair or replacement costs resulting from such damage.

17. PHOTOGRAPHY & SOCIAL MEDIA

Nibble + Nosh may photograph or record its food displays, cart setup, and finished presentation for portfolio, website, and social media purposes.

Nibble + Nosh will make reasonable efforts to avoid identifying guests without permission.

Clients who do not wish for their event or identifiable guests to be photographed should notify Nibble + Nosh in writing before the event.

18. LIABILITY

Nibble + Nosh will use reasonable care in providing its services. However, to the fullest extent permitted by applicable law, Nibble + Nosh is not responsible for indirect, incidental, special, or consequential losses arising from an event or use of its services.

Nothing in these Terms & Conditions is intended to waive or limit any liability that cannot legally be waived or limited under applicable law.

19. ENTIRE AGREEMENT

The proposal, booking agreement, invoice, and these Terms & Conditions together constitute the agreement between the client and Nibble + Nosh for the applicable event.

Any changes to the agreed-upon services should be confirmed in writing.

If there is a conflict between these Terms & Conditions and a specific written provision in a signed booking agreement or proposal, the specific written provision will control for that event.

20. ACCEPTANCE OF TERMS

By submitting an inquiry or booking request through the Nibble + Nosh website, the client acknowledges that they have had the opportunity to review these Terms & Conditions.

For bookings requiring a retainer or other payment, the client’s acceptance of the applicable proposal or booking agreement and payment of the required retainer constitutes acceptance of these Terms & Conditions.

Thank you for trusting Nibble + Nosh to be part of your celebration. We’re so excited to help you create something worth gathering around!

Nibble and Nosh, LLC
~Elevated Grazing, Made to Roam~